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depa.tech profile manual

The manual is for your orientation.
We will show you which steps to take if you want to use the depa.tech frontend:

Login

 

First time login (new customers)

Please use your username and password to log in.

 

First-time login (for former deparom-profile customers)

Please assign a new password (using “Forgot password” on the login page).

You will then receive an email – please follow the instructions in the email.

screen-login
screen-forgotPassword

Forgotten login data

If you have forgotten your login data, you can reset your password as follows:

1. go to profil.depa.tech and select “Forgot password?
2. enter your e-mail address and click OK.
3. you will receive an email with a link to reset your password.
4. click on the link in the email and follow the instructions.

Setting up a search profile

 

To set up a search profile, please click on “Profiles”.
Anschließend klicken Sie auf “+ Create profile”.

configuration

  • titele

    Free text field for your description

  • title

    Free text field for your description

  • Profile #

    The profile number appears later when the data is viewed.
    It must have 4 digits. For example, the first profile could be 0001.

  • Next volume #

    The volume number starts at 001 and is automatically incremented with each data delivery.
    – read only-

  • Account

    The search profile must be assigned to a user account.
    All user accounts to which the user has access are displayed in the selection.

  • Output format

    The delivery format is set here

    ZIP: download in ZIP format
    ISO: download in ISO format
    DVD: physical DVD, shipping by mail (+35€)

  • Interval

    The delivery interval that corresponds to your desired delivery cycle is selected here.

    e.g. “Weekly” -> the data delivery is provided every week.
    The selection “Manual” does not lead to an automatic data delivery.
    You must trigger the execution yourself. You can find further information here….

  • Start date

    Determines the first delivery due date (calendar week).

    Specify when you want to start the first delivery.
    For subsequent deliveries, the value is automatically changed to the next due date (according to the interval).

  • DEPAROM Query

    Enter your search query in DEPAROM syntax here. An overview of all search fields can be found here.

    Example: ((PC=DE OR PC=EP) AND DP > 01.01.2017) AND (AB=”Sports shoe*” OR GT=”Sports shoe*”)

  • Selection list ``Period`` of hits

    You can filter your search results by selected time periods to check them.

    Select a time period from the list. The filtered set of hits is displayed.
    Please note that the number shown may differ from the actual number of hits (in one delivery).

  • Snapshots

    Keeps a history of changes to “DEPAROM query”.

    When saving a change, a new version of the DEPAROM query is saved.
    You can jump between the current and previous versions at any time.
    For a pending data delivery, the current value is always used as the DEPAROM query.

Click Save to complete the creation.

The search profile is automatically executed according to the next due date and existing hits are made available to you as data delivery.

Deleting a search profile

You can delete a search profile at any time.
Please note that the search history will also be deleted.

To temporarily deactivate a profile, please proceed as described under “Deactivating a search profile”.

Procedure:

  1. Use “Edit” to switch to the profile you want to delete.

  2. Open the menu at the top of the Screen.

  3. Select “Delete” and confirm the request with “Yes”.

Deactivating a search profile

To deactivate a profile (temporarily), the interval can be set to “Manual” in the settings.

For deactivated profiles, automatic data delivery (according to the “Interval” setting) is deactivated. You can (re)activate the profile at any time by selecting a new delivery interval.

Procedure

  1. Use “Edit” to switch to the profile that you wish to deactivate.

  2. Select the value “Manual” for Interval.

  3. Save changes

Data reference / Download

As soon as a data delivery is ready for you, you will be informed by email.

To download a delivery, please click on “Data deliveries“.

All deliveries will be displayed.

Download a corresponding delivery by clicking on the “Download symbol“.

screen-deliveries
screen-dashboard

Invoicing

You will receive an invoice by email after each data delivery provided.

The exact invoice items depend on the delivery format.
If you have set up several profiles, you will receive an invoice for each profile (or the associated data delivery).

Adjust personal settings

You can make various settings for your user account.

These include e.g.

  • Change password

    • Your password must meet certain criteria – information will be displayed as you enter it
  • Enable two-factor authentication

    • further information can be found here
  • Set email notifications

  • Set menu language

 

Procedure:

  1. Click on your username in the left corner

  2. Make the required changes

  3. Click on “Save”.

Logging out

You should log off after finishing your work in depa.tech.

Procedure:

  1. Click on your user name in the left Corner.

  2. Select “Log out”.